Requesting a Reception
The National Women's Studies Association welcomes requests for receptions at our 2025 Annual Conference, in San Juan Puerto Rico, November 13-17th. Receptions include, but are not limited to, small celebrations (such a book signing, the launch of special journal issues etc.), meetings specific to Constituency Groups (such as a Caucus hosting a welcome gathering for new and returning members), reunion-esque meetings for Women's, Gender, and Sexuality studies (WGSS) departments/programs, or other iterations of bringing folks together with food and beverages.
We accept requests from institutional members, exhibitors, and groups affiliated with the Association. We ask you to review the information below before submitting your request. Additionally, please note that auxiliary fees may may apply if your proposed event/program requires changes from our existing room set-up, additional equipment, food, or beverage.
Food, Beverage, and Equipment
Our support of the Puerto Rico Convention Center includes an exclusive contract for catering - in the event planning world, we call this "food and beverage". This commitment allows the Association to work with union staff and honor fair wages for the folks who keep is fed while convening in San Juan. Therefore, any food and beverage items offered on-site must be ordered through its catering service. If your on-site meeting/reception is interested in offering meals and/or beverages, please make a note in your request and the National Office staff will follow up with you to discuss the logistics, including inclusive options available in our catering menu.
If your event will require special equipment or have a preferred set-up (perhaps you prefer a more informal set up, such as round tables in lieu of our standard auditorium-style seating, for example), we encourage as much detail as possible in your request. As we move forward with planning, please note that additional equipment or services (such as extra microphones, speakers, or American Sign Language (ASL) / Spanish Language Interpreters) will incur auxiliary charges from the Convention Center. A member from the National Office will connect with you to discuss your reception request and finalize all details prior to the annual conference.
How to Submit a Request
We ask those interested is hosting a reception or event to fill out the form below with information about your event! We ask you provide as much detail as possible in order for us to best assist you with this ask.
Submit Your Request
Deadline
In order to best meet the your needs and that of our local partners at the Puerto Rico Convention Center, please submit your requests by June 1st, 2025.