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Accessibility Information

Accessibility Requests
Childcare
Accessibility Suggestions for Presenters


For any questions or concerns about accessibility at the annual conference and beyond, please contact nwsaoffice@nwsa.org.

Large group of people seated in a large room for the keynote talk

Accessibility Requests


The Deadline for Accessibility Requests has passed (September 6, 2019)

Registrants may request accessibility services (sign language interpretation, sighted guides, etc.) to facilitate their full participation in the annual meeting by September 6, 2019. The National Women's Studies Association will make every effort to provide reasonable accommodations to presenters and attendees with disabilities, but please note that some services may be available for only some portions of the conference. 
 
The cut-off for requests is September 6, 2019. NWSA staff will contact you to discuss needs and possible arrangements. NWSA is committed to making the Annual Conference accessible to all. If a need arises on-site at the annual conference, we encourage you to stop by registration for assistance. 

Assisted Listening Devices
Assisted listening devices are portable headsets provided by NWSA's audiovisula company. The devices will connect to the sound board to provide clear and amplified sound directly through the device. If you are interested in reserving one, please fill out the accessibility request form by September 6. 

All-Gender Restrooms
NWSA will designate all gender restrooms throughout the conference space. 

Quiet Space
NWSA will have a designated quiet space available for use for all registered attendees during breakout times of the pre-conference and general conference. In 2019, this is located on the Lobby Level of the Hilton Union Square in Plaza B. 

Parental Care Room
NWSA will have a designated Parental Care Room for parents and caregivers to take care of feeding infants and children.

Accessible Guest Rooms
All NWSA attendees are responsible for their own guest room accommodations. All official NWSA hotels have accessible guest rooms available. Please indicate your request directly with the hotel when making your reservation.

 

Fragrance Free Conference Environment
In the interest of supporting our colleagues with sensitivity to alcohols and scent, we ask that attendees refrain from wearing perfumes or fragrances. Perfumes and fragrances (including scented lotions) can negatively affect people with multiple chemical sensitive syndrome (MCS), asthma, and/or autoimmune disorders. For every 100 people in America, there is an average of 10 with asthma, 20 with an autoimmune disorder and/or 12.5 with MCS.

 

Childcare
A licensed and bonded childcare service will provide onsite childcare during breakout sessions at the annual conference. Children must be preregistered and the fees prepaid. The fee is $7/hour per child.

Parents are responsible for providing meals, snacks, and drinks for their child as well as all child care items, such as diapers and extra change of clothes. A refrigerator will be available in the childcare room. Please do NOT  bring any food items with nuts.

Request information about childcare
Deadline to register for childcare will be September 6, 2019.

Accessibility Suggestions for All Presenters

  • Presenters should plan to bring five copies of their papers, even in draft form, for the use of attendees who wish to follow the written text. Presenters who use handouts should prepare some copies in a large-print format (Sans-serif font, 16-point type size). Presenters should indicate whether they want their papers and handouts returned.

  • When speaking, position your face at an angle that allows participants to read your lips. Avoid speaking while facing away from the audience, or while looking down at papers or screens.

  • Please describe any powerpoints or visuals.

  • If you are planning on showing video during your presentation, please plan to caption/subtitle your video or have transcripts available.

  • If engaging in experiential activities, make sure you have planned for the inclusion of all, regardless of physical abilities.

  • Consider making it possible for attendees to obtain an electronic version that allows for type size adjustments or use of text readers (creating audio from written text).