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When will the 2018 CFP be available?
The CFP is available now:

When does the submission site open?
The 2018 submissions system is now open. To enter the submissions site:

  1. Login using your username and password for your individual membership (current, recently expired and guest logins can submit)
  2. Click SUBMIT A PROPOSAL on the vertical menu (screen shot)
  3. Follow the prompts from there

What is the deadline for submissions?
February 21, 2018 at 11:59 p.m. EST

When are accept/decline notifications sent?
Accept/decline notifications will be sent to the email used in the proposal process on May 1, 2018.   Please save your accept/decline email notification.

How do I recruit participants for my proposal?
NWSA has relaunched the discussion forum for the annual CFP inside your member portal where you can post. Under Annual Conferece, please select "Find Collaborators" and post in the forum "2018 Panel/Workshop/Roundtable Discussion". An additional option is to post to the NWSA Facebook at

What are the requirements to submit a proposal?
All presenters and moderators must have an individual login and password in order to for the proposal to be submitted. Current and recent individual members will be able to retrieve their logins from the home page of using the email address associated with their membership. If you are including a potential presenter who has never been an individual member of NWSA, they must create a Guest Login. Please send any questions about log in credentials to as early as possible. NWSA office staff will more easily be able to assist those who make early requests.

How many times may I present at the annual conference?
Whereas we do not have a strict rule on how many times a participant can appear in the program, we recommend no more than two because of scheduling challenges.

How do I sign up to be a volunteer moderator?
Volunteer moderators are needed for sessions that are created as part of the review process with accepted individual submissions and are critical to the success of these sessions. To be considered as a volunteer moderator, please sign in to and click “Submit a Proposal” on the left hand menu and on the next screen "click here" below instructions. Once in the system, you'll click "Volunteer to be a Moderator or Reviewer" and follow the prompts from there. NWSA will notify you directly if you’re assigned to a session.

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What type of logins can submit a proposal?
Current and expired individual memberships and Guest Logins are able to submit a proposal. Institution/program memberships cannot submit proposals. If you have trouble logging in or retrieving your password, please email

How can I retrieve my password?
If you have had a membership with NWSA, and do not know your online username and password, go to and click on “Forgot your password?” under “Member Login.” Enter the email address you have used to renew your membership from previous years. Please note: If you received a reminder regarding the presenter deadline, enter this email into the box. This is the email associated with your membership. If you now use a different email address, log in and update this information.

What do I do if I didn’t receive my password?
Please email

How do I create a Guest Login?
Create a Guest Login here:
If submitting with guest login, you may submit as soon as you create your guest login. If you are including individuals with guest logins in your proposal, please allow up to 24 hours for the system to refresh and for their name to appear in the submission system.

To “push” a new record, once the new account is created, logout, refresh, and then login using the newly created credentials. Then click "Submit a Proposal" on the left hand menu bar. And "Click Here" to enter into the submission site. The record will now appear in the submission system.

Please note, that all accepted presenters must become/have a current individual membership as well as register for the annual conference.

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How do I check my membership status?
If you have been a member in prior years, or you created a Guest Login to submit your proposal, please log into using your username and password. Once logged in, look on the left hand side of the page for a message that says “Welcome Your Name” and your expiration date. If you have a current membership, this date will read “12/31/2018” If it reads a date prior to 12/31/2018, please click “Renew” on the left side menu bar.

When do memberships expire?
All memberships run on a calendar year. 2018 memberships expire on December 31, 2018.

I have a Guest Login, how do I renew?
Login using the credential used to create a Guest Login. Once logged in, look on the left hand side of the page please click “Membership Renewal.” It is important that you log in to renew your membership using the same credentials generated to submit your proposal. Please do not create a new account. If you have a problem, email

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What are the requirements for presenters and moderators?
All accepted presenters and moderators, including pre-conference presenters and all moderators, must have current (2018) individual membership AND be pre-registered for the conference no later than July 25, 2018. Membership and Conference Registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates.

What are the accessibility requirements for presenters?
Please review the accessibility requirements here:

How can I make an accessibility request?
Please complete the form available here:

Is there childcare available at the NWSA Annual Conference?
Yes, the sign up form will be available in late April. More information can be found here:

Is there wifi in the breakout rooms?
There is no wifi or internet access in the conference session space.

I have another question that isn't answered in this FAQ.
Please email

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