FAQ

Frequently Asked Questions

2020 NWSA ANNUAL CONFERENCE CANCELLATION QUESTIONS

Will there be a virtual NWSA conference?
The Conference Co-Chairs are currently reviewing options for a virtual conference. We will make an announcement once the decision is made.

Will I receive an accept/decline notification for my conference proposal submission?
NWSA thanks the 2020 Review Chairs and Level 1 Reviewers for their work in adjudicating during an unprecedented time of uncertainty. Notices were sent on May 20 to individuals who submitted a proposal for the 2020 conference.

Can I still apply for the awards and prizes?
The review process for all NWSA book awards will continue as planned for 2020. Additionally, awards that are not directly tied to acceptance and participation in the annual conference will continue as planned unless NWSA staff notifies membership otherwise. We will update our awards webpage accordingly as decisions are made. If you have questions about a specific award, please contact us at nwsaoffice@nwsa.org.

I’m applying for a book award. How can I or my publisher submit copies of my book?
We are not currently accepting books sent to our offices. However, once you've submitted your application, we will be in touch with you about shipping your books.

I paid for my membership before the conference was cancelled. Can I get a refund?
Unfortunately, we are not able to refund membership dues.

How can I make a donation to NWSA?
We have a number of funds accepting donations, including the Women of Color Leadership Project and the NWSA Activist Fund. You can donate to any of our funds here. If you would like to donate by check, pleace contact us at nwsaoffice@nwsa.org.



2020 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS

When are accept/decline notifications sent?
What are the requirements for presenters and moderators?
How do I register for the conference?
Can I get assistance to attend the conference?
How do I sign up to be a volunteer moderator?
When does the general conference start/end?
Will there be a mobile app for the conference?
Is complimentary wireless internet access available in the session rooms?

PRESENTING

How many times may I present at the annual conference?
Why is my paper part of a panel in a different subtheme from where I submitted it?
I submitted an individual paper but my notification states that my "poster" has been accepted.
How do I know if I have AV for my presentation?
What do I do if I didn’t get audiovisual equipment (A/V) even though I requested it?
How long should my presentation be?
What are the accessibility requirements for presenters?

MEMBERSHIP QUESTIONS

How do I check my membership status?
When do memberships expire?
I have a Guest Login; how do I renew?
How can I retrieve my password?
What do I do if I didn’t receive my password?

CONFERENCE SERVICES

How can I make an accessibility request?
Is there childcare available at the NWSA Annual Conference?

SCHEDULING

When will the schedule be posted?
My session is scheduled against sessions that are similar in topic.

OTHER QUESTIONS

I have another question that isn't answered in this FAQ.

2020 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS

When are accept/decline notifications sent?
Accept/Decline notifications are sent May 1-8 each year.

What are the requirements for presenters and moderators?
All presenters, including pre-conference presenters, poster session participants, and moderators must have current paid NWSA individual membership AND be registered for the conference by August 1. Membership and conference registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates.

Each presenting member of a panel, workshop, or presentation, including the moderator, must meet these requirements. If you have organized a panel with community partners and activists, each presenter is required to be a current NWSA member and pre-registered for the conference by the deadline. In prior years, community partners have fundraised independently to attend, committed their own organizational funds to attend, or the university partner has funded their participation in the conference.

How do I register for the conference?
The online registration form for the Annual Conference will be available at the beginning of June before each conference.

Can I get assistance to attend the conference?
NWSA offers a limited number of registration scholarships and travel grants.

How do I sign up to be a volunteer moderator?
Volunteer moderators are needed for some conference sessions. All accepted moderators and presenters must fulfill the requirements of individual membership and conference registration. Interested people can log into the proposal submission portal and register as a volunteer moderator. NWSA staff will contact you in July to match you with a panel. Also, to be considered as a volunteer moderator, please email nwsaoffice@nwsa.org.

When does the general conference start/end?
The 2020 NWSA on-site National Conference has been cancelled.

Will there be a mobile app for the conference?
Typically, the conference app is available in October before each conference.

Is complimentary wireless internet access available in the session rooms?
Information about complimentary wifi for the next annual conference is forthcoming.


PRESENTING

How many times may I present at the annual conference?
Participants can be in no more than two sessions, including presenter and moderator roles.

I submitted an individual paper but my notification states that my "poster" has been accepted.
The Conference Program Committee strives to group accepted individual sessions in panel presentations. When this is not possible, accepted presenters are asked to present in poster format. If you originally submitted your presentation as an individual submission, and have received a notification that your poster has been accepted, the Conference Program Committee has included your work in the conference as a poster.

How do I know if I have AV for my presentation?
AV assignments will be available once the preliminary conference schedule is posted in June. If you have been assigned AV, the room you are presenting in will have “LCD” in its title. “LCD” includes an LCD projector and laptop (no other speakers). Any rooms without “LCD” in the title will not have this equipment. You will need to bring your presentation/s on a thumbdrive; you cannot change the conference computer for your own.
PLEASE NOTE: You cannot bring your own projector or speakers due to union regulations. All audiovisual equipment must be handled by the hotel staff.

What do I do if my session didn’t get audiovisual equipment (A/V) even though I requested it?
NWSA receives far more requests for AV resources than we can provide at the conference. While we work to meet as many requests as we can, we cannot provide AV to all who request it. The Conference Program Committee reviews all requests for accepted proposals including the AV rationale and makes those decisions as a part of developing the conference program. We encourage all presenters to also use alternative formats such as handouts to convey visual information.

How long should my presentation be?
Each session is 75 minutes so please plan your presentation accordingly. Remember that “giving a paper” is not the same thing as “reading a paper.” Your argument should be clear and brief. Please be mindful that other presenters in your session require equal time to present. Make sure to allow time for Q&A at the end of your session, ensuring that you stay within the allotted 75 minutes. The moderator for the panel should be the timekeeper.

What are the accessibility requirements for presenters?
Please review the accessibility requirements for all presenters here: www.nwsa.org/accessibility


MEMBERSHIP QUESTIONS

How do I check my membership status?
If your membership is expired, you will be prompted to renew when logging into your account.

When do memberships expire?
All memberships run on a calendar year. The expiration for each membership each year is December 31.

How can I retrieve my password?
If you already have an account with NWSA and do not know your username and password, go to Log In and click on “Forgot your password?” underneath the login fields. Enter the email address you have used to access your account or renew your membership from previous years. Please note: if you received a reminder regarding the presenter deadline, enter this email address into the box. This is the email associated with your membership. If you now use a different email address, log in, go to “Account+Setting” at the top of the page and update the account information.

What do I do if I didn’t receive a password reset notification?
Please email nwsaoffice@nwsa.org.


CONFERENCE SERVICES

How can I make an accessibility request?
The request process for the next annual conference is currently pending. You can find more information about accessibility accommodations here.

Is there childcare available at the NWSA Annual Conference?
Yes, the childcare process for the next annual conference is currently pending.


SCHEDULING

When will the conference schedule be posted?
The conference schedule is typically released in the summer before each conference.

My session is scheduled against sessions that are similar in topic.
We do our best to minimize thematic overlap in the schedule, but some overlap in subject matter is inevitable. In 2018, there were over 500 sessions and only 17 available time slots over the entire general conference. For context, there were 105 sessions that focused on Black Feminisms and therefore made it impossible for similar sessions to not be scheduled simultaneously. Additional necessary considerations in scheduling include A/V allocations, presenters that are involved with more than one session, accessibility accommodations, and more. If you have a scheduling concern, please email nwsaoffice@nwsa.org.


OTHER QUESTIONS

I have another question that isn't answered in this FAQ.
Please email nwsaoffice@nwsa.org.