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FAQ

2019 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS
When are accept/decline notifications sent?
What are the requirements for presenters and moderators?
How do I register for the conference?
Can I get assistance to attend the conference?
How do I sign up to be a volunteer moderator?
When does the general conference start/end?
Will there be a mobile app for the conference?
Is complimentary wireless internet access available in the session rooms?


PRESENTING
How many times may I present at the annual conference?
Why is my paper part of a panel in a different subtheme from where I submitted it?
I submitted an individual paper but my notification states that my "poster" has been accepted.
How do I know if I have AV for my presentation?
What do I do if I didn’t get audiovisual equipment (A/V) even though I requested it?
How long should my presentation be?
What are the accessibility requirements for presenters?


MEMBERSHIP QUESTIONS
How do I check my membership status?
When do memberships expire?
I have a Guest Login; how do I renew?
How can I retrieve my password?
What do I do if I didn’t receive my password?


CONFERENCE SERVICES
How can I make an accessibility request?
Is there childcare available at the NWSA Annual Conference?


SCHEDULING

When will the schedule be posted?
My session is scheduled against sessions that are similar in topic.


OTHER QUESTIONS

I have another question that isn't answered in this FAQ.

2019 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS

When are accept/decline notifications sent?

Accept/decline notifications are sent to the email used in the proposal process between May 1-8, 2019.  If you submitted a proposal but do not receive a notification email by May 8, 2019, please first check your spam or junk mail email folder for the notification. If you do not locate it, contact nwsaoffice@nwsa.org for assistance. Please save your accept/decline email notification.

 

What are the requirements for presenters and moderators?

All presenters, including pre-conference presenters, poster session participants, and moderators must have current (2019) NWSA individual membership AND be registered for the conference no later than July 25, 2019. If you have a Guest Login account, you must sign up for individual membership. Membership and conference registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates. Complete details about requirements, including step-by-step guides for different individual membership statuses can be found here: www.nwsa.org/requirements

 

How do I register for the conference?

Register online for the 2019 conference. Individual members receive discounted registration – please log in using the login fields on the left side of the registration page to access member conference registration. Early bird rates for registration are available until July 25, 2019. All 2019 conference presenters must register for the conference by July 25, 2019.

 

Can I get assistance to attend the conference?

NWSA offers several complimentary conference registration options. Check if you are eligible for complimentary registration. Limited registration scholarships and travel grants are available; applications are open from May 1–22, 2019.

 

How do I sign up to be a volunteer moderator?

Volunteer moderators are needed for some conference sessions. Please note, all accepted moderators and presenters must fulfill the requirements of individual membership and conference registration by July 25, 2019. More information about moderating can be found here: www.nwsa.org/requirements. To be considered as a volunteer moderator, please email nwsaoffice@nwsa.org.

 

When does the general conference start/end?

The general conference will begin at 1:00pm PST on November 14, 2019 and ends on Sunday, November 17.

 

Will there be a mobile app for the conference?

Yes, NWSA is working with Core-Apps again to create a mobile app for the 2019 NWSA Conference. The app will be available later this year.

 

Is complimentary wireless internet access available in the session rooms?

NWSA is working to try to provide wifi but we will update this page with further information.
 

PRESENTING

How many times may I present at the annual conference?

Whereas we do not have a strict rule on how many times a participant can appear in the program, we recommend no more than two presentations because of scheduling challenges.

 

Why is my paper part of a panel in a different subtheme from where I submitted it?

This is common for individual paper submissions. The Conference Program Committee has placed your individual paper submission into a panel with other submissions to foster conversation.

 

I submitted an individual paper but my notification states that my "poster" has been accepted.

The Conference Program Committee strives to group accepted individual sessions in panel presentations. When this is not possible, accepted presenters are asked to present in poster format. If you originally submitted your presentation as an individual submission, but have received a notification that your poster has been accepted, the Conference Program Committee has included your work in the conference as a poster. More information about poster presentations can be found here: www.nwsa.org/requirements

 

How do I know if I have AV for my presentation?

AV assignments will be available once the preliminary conference schedule is posted in June. If you have been assigned AV, the room you are presenting in will have “LCD” in its title. “LCD” includes an LCD projector and laptop. Any rooms without “LCD” in the title will not have this equipment. PLEASE NOTE: You cannot bring your own projector or speakers due to union regulations. All audiovisual equipment must be handled by the hotel staff.

 

What do I do if my session didn’t get audiovisual equipment (A/V) even though I requested it?

NWSA receives far more requests for A/V resources than we can provide at the conference. While we work to meet as many requests as we can, we cannot provide A/V to all who request it. The Conference Program Committee reviews all requests for accepted proposals including the A/V rationale and makes those decisions as a part of developing the conference program. We encourage presenters to consider using alternative formats such as handouts to convey visual information.

 

How long should my presentation be?

Each session is 75 minutes so please plan your presentation accordingly. Remember that “giving a paper” is not the same thing as “reading a paper.” Your argument should be clear and brief. Please be mindful that other presenters in your session require equal time to present. Make sure to allow time for Q&A at the end of your session, ensuring that you stay within the allotted 75 minutes. We strongly encourage each panel to identify a timekeeper in the group.

 

What are the accessibility requirements for presenters?

Please review the accessibility requirements for all presenters here: www.nwsa.org/accessibility


MEMBERSHIP QUESTIONS

How do I check my membership status?

If you have previously been a member, or you created a Guest Login account to submit your proposal, please log in using your username and password. Once successfully logged in, look underneath the login fields for your membership expiration date. If you have a current individual membership, this date will read “12/31/2019.” If it reads a date prior to 12/31/2019, please click “Your Account” and select “Membership Renewal” on the next page.

 

When do memberships expire?

All memberships run on a calendar year. 2019 memberships expire on December 31, 2019.

 

I have a Guest Login, how do I become an NWSA member?

Log in with the username and password used to create a Guest Login account. Once logged in, click “Your Account” underneath the login fields and look on the left side of the of the next page for “Membership Renewal.” It is important that you log in to renew your membership using the same credentials generated to submit your conference proposal. Please do not create a new account. If you have problems with your login credentials, email nwsaoffice@nwsa.org.

 

How can I retrieve my password?

If you already have an account with NWSA and do not know your username and password, go to Log In and click on “Forgot your password?” underneath the login fields. Enter the email address you have used to access your account or renew your membership from previous years. Please note: if you received a reminder regarding the presenter deadline, enter this email address into the box. This is the email associated with your membership. If you now use a different email address, log in, go to “Your Account,” and update the account information.

 

What do I do if I didn’t receive a password reset notification?

Please email nwsaoffice@nwsa.org.
 

CONFERENCE SERVICES
How can I make an accessibility request?
Please complete the form available here: www.nwsa.org/accessibility by September 6, 2019.

Is there childcare available at the NWSA Annual Conference?
Yes, please review details and sign up for more information here: www.nwsa.org/accessiblity by September 6, 2019.

SCHEDULING

When will the conference schedule be posted?

The conference program is here!

 

My session is scheduled against sessions that are similar in topic.

We do our best to minimize thematic overlap in the schedule, but some overlap in subject matter is inevitable. In 2018, there were over 500 sessions and only 17 available time slots over the entire general conference. For context, there were 105 sessions that focused on Black Feminisms and therefore made it impossible for similar sessions to not be scheduled simultaneously. Additional necessary considerations in scheduling include, A/V allocations, presenters that are involved with more than one session, accessibility accommodations, and more. If you have a scheduling concern, please email nwsaoffice@nwsa.org.


OTHER QUESTIONS
I have another question that isn't answered in this FAQ.
Please email nwsaoffice@nwsa.org.