2025 Presenter Requirements

2025 Presenter Requirements and Resources

Each year, the Association hosts our Annual Conference - drawing over 1800 attendees interesting in the expanding scholarship and activism that shapes our interdisciplinary field. Should your conference proposal be accepted into our program, NWSA requires presenters to adhere to particular requirements and expectations. Please explore these details below!

About the 45th Annual Conference

Presenter Requirements

All accepted presenters including: Pre-Conference, Authors Meets Critics (AMC), Poster Session,  and General Session presenters must have active NWSA individual membership and be registered for the conference by September 1st, 2025. 

This deadlines allows us to confirm and accurate and robust conference program in respect to our conference vendors and liaisons. 

Membership and conference registration are two separate processes and require separate fees. We recommend updating your individual membership first, then registering for the Annual Conference to receive the reduced rate for current members. Your membership must be active at the time of the conference (Nov 13-16, 2025).

Accepted presenters who do not meet both requirements by September 1st risk removal from the program schedule.

Responsibilities

Presenters are responsible for any materials needed to fully participate in their session. This means, specifically, that the Association does its best to provide standard audio/visual equipment (two table top microphones, a projector, and screen) to presenters who submit robust technology rationales in their accepted conference proposal. Additionally, presenters are responsible for communicating all accommodations and/or scheduling requests via the proposal submission form. NWSA is committed to making the Annual Conference accessible to all.

Session organizers are responsible for conveying information about the presenter's requirements to fellow presenters and/or prospective session participants.

What Should You Bring?

You cannot bring your own projector or speakers due to union regulations. With the exception of adapters, all audiovisual equipment must be handled by the NWSA's audiovisual provider. We HIGHLY recommend you bring an HDMI adapter as they will not be available or provided by NWSA/our audiovisual contractor. 

Therefore, presenters must bring their own HDMI adapters in addition to laptops/computers/tablets, etc. needed to present your work. Please note that most PCs do not need additional HDMI adapters with the exception of Surface Tablets; Apple devices (ie. Macbooks) require HDMI adapters.

The presenter requirements assist our Association leadership to enable the following:

  • ensuring an accurate and robust conference program

  • appropriate review and selection of our Ann K. Schonberger Travel and Registration Grant applicants

  • respect to relevant deadlines with our local vendors, partners, and collaborators in San Juan, Puerto Rico

  • commitment to working with and compensating union labor employees per their contractor timelines (such as our local program printing company)

We encourage you to explore more Conference FAQs to help prepare for our upcoming 45th Annual Conference!

Link here

Annual Conference FAQs

We understand that you may have questions and points of clarification about our Annual Conference - and we're here to help! We've assembled responses to our most common questions and inquiries to be of further support. We invite you to review our responses to common inquiries and reach out to NationalOffice@nwsa.org if your question is unanswered.

FAQs

Unsure of Your Membership Status? 

Head over to our Login page and use the email associated with your NWSA account to login; you're able to check your membership status under 'Profile'. If you are unable to login with your last known credentials, request a password reset email. If you do not receive a password reset email, this means that you do not hold a NWSA account and will need to Create an Account by completing the form on the right side of our login page.  

Login to your Account

Accessible Presentations & Best Practices

The NWSA works alongside our Access and Inclusion Committee to help curate how we fortify access and inclusion initiatives at the Annual Conference and develop resources to enact a culture of inclusion beyond reasonable accommodations amongst our presenters and attendees.

Our commitments serve to meet the needs of attendees with disabilities but also work to the benefit of all conference attendees in an effort to normalize accessibility interventions as well as disability justice measures throughout our culture and community.

Learn More