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FAQ

2017 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS

What was the deadline for submissions?

When were accept/decline notifications sent?

What are the requirements for presenters and moderators?

How do I sign up to be a volunteer moderator?

When does the general conference start/end?

Will there be a mobile app for the conference?

Is there complimentary Wi-Fi available?

PRESENTING

How many times may I present at the annual conference?

Why is my paper in a panel in a different subtheme from where I submitted it?

I submitted an individual paper, but my notification states that my "poster" has been accepted.

How do I know if I have AV for my presentation?

What do I do if I didn’t get AV even though I requested it?

How long should my presentation be?

What are the accessibility requirements for presenters?

MEMBERSHIP QUESTIONS

How do I check my membership status?

When do memberships expire?

I have a Guest Login; how do I renew?

How can I retrieve my password?

What do I do if I didn’t receive my password?

CONFERENCE SERVICES

How can I make an accessibility request?

Is there childcare available at the NWSA Annual Conference?

SCHEDULING

When will the schedule be posted?

I have to attend a job interview or graduation and can only present on a specific day. Can you schedule me accordingly?

My session is scheduled against sessions that are similar in topic.

OTHER QUESTIONS

I have another question that isn't answered in this FAQ.

 

2016 NWSA ANNUAL CONFERENCE GENERAL QUESTIONS

What was the deadline for submissions?

February 22, 2016 at 11:59 p.m. EST

When were accept/decline notifications sent?

Accept/decline notifications were sent to the email used in the proposal process on April 26, 2017.  If you submitted a proposal but did not receive a notification email on April 26, 2017, please first check your spam folder and then contact patti.provance@nwsa.org. Please save your accept/decline email notification.

What are the requirements for presenters and moderators?

NWSA opened conference registration on Tuesday, April 26 to provide 84 days to complete the presenter requirements. All presenters, including pre-conference presenters and all moderators, must have current (2017) individual membership AND be registered for the conference no later than July 18, 2017. Membership and conference registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates. Complete details about requirements, including step-by-step guides for different individual membership statuses can be found here: http://www.nwsa.org/requirements

How do I sign up to be a volunteer moderator?

Volunteer moderators are needed for sessions that are created as part of the review process with accepted individual submissions.  Please note, all accepted moderators and presenters must fulfill the requirements of individual membership and conference registration by July 18, 2017.  More information about moderating can be found here. To be considered as a volunteer moderator, please sign in to www.nwsa.org/login, click "Your Account" and then “All Academic” on the left hand menu and follow the prompts from there. NWSA will notify you directly if you’re assigned to a session.

When does the general conference start/end?

The general conference will begin with the keynote address on Thursday, November 16 at 7:00 p.m. and the last session will tentatively end on Sunday, November 19 at 1:45 p.m. The tentative schedule will be posted on June 14, 2017.

Will there be a mobile app for the conference?

Yes. NWSA is working with Core-Apps again to create a mobile app for the 2017 NWSA Conference. The app will be available later this year.

Is there complimentary Wi-Fi available?

Complimentary Wi-Fi is available in the lobby of the Hilton Baltimore. There is no Wi-Fi or internet access in the conference session space at the Hilton Baltimore or the Baltimore Convention Center.

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PRESENTING

How many times may I present at the annual conference?

Whereas we do not have a strict rule on how many times a participant can appear in the program, we recommend no more than two because of scheduling challenges.

Why is my paper in a panel in a different subtheme from where I submitted it?

This will usually happen if you submitted an individual paper. The committee has placed your individual paper submission into a panel with other members whose submissions best match yours.

I submitted an individual paper, but my notification states that my "poster" has been accepted.

The Program Committee strives to group accepted individual sessions in panel presentations.  When this is not possible, accepted presenters are asked to present in poster form. If you originally submitted your presentation as an individual session, but have received a notification that your poster has been accepted, the Program Committee has included your work in the conference as a poster.   More information about poster presentations can be found here http://www.nwsa.org/poster

How do I know if I have AV for my presentation?

When the schedule is posted in June 2017, if you have been assigned AV, the room which you are presenting in will have “LCD” in its title. “LCD” includes an LCD projector and laptop. Any rooms without “LCD” in the title will not have this equipment. AV rooms are not internet equipped. If you have AV, please ensure that you are not using internet based applications in your presentation.

What do I do if I didn’t get AV even though I requested it?

NWSA receives far more requests for AV resources than we can provide at the conference. While we work to meet as many requests as we can, we cannot provide AV to all who request it. The Program Committee reviews all requests for accepted proposals including the A/V rationale and makes those decisions as a part of developing the conference program. We encourage presenters to consider using alternative formats such as handouts to convey visual information.

How long should my presentation be?

Each session is 75 minutes, so please plan your presentation accordingly. Remember that “giving a paper” is not the same thing as “reading a paper.” Your argument should be clear and brief. It takes about 2 minutes to read a double-spaced page, so a 5-6-page paper would yield a 10-minute presentation. Make sure to allow time for Q&A at the end of your session, ensuring that you stay within the allotted 75 minutes.

What are the accessibility requirements for presenters?

Please review the accessibility requirements here: http://www.nwsa.org/accessibility

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MEMBERSHIP QUESTIONS

How do I check my membership status?

If you have been a member in prior years, or you created a Guest Login to submit your proposal, please log into www.nwsa.org using your username and password. Once logged in, look on the left hand side of the page for a message that says “Welcome Your Name” and your expiration date. If you have a current membership, this date will read “12/31/2017” If it reads a date prior to 12/31/2017, please click “Renew” on the left side menu bar.

When do memberships expire?

All memberships run on a calendar year. 2017 memberships expire on December 31, 2017.

I have a Guest Login, how do I renew?

Login using the credential used to create a Guest Login at www.nwsa.org/login. Once logged in, click “Your Account” and look on the left hand side of the page for “Membership Renewal.” It is important that you login to renew your membership using the same credentials generated to submit your proposal. Please do not create a new account. If you have a problem, email nwsaoffice@nwsa.org

How can I retrieve my password?

If you have had a membership with NWSA, and do not know your online username and password, go to www.nwsa.org and click on “Forgot your password?” under “Member Login.” Enter the email address you have used to renew your membership from previous years. Please note: If you received a reminder regarding the presenter deadline, enter this email into the box. This is the email associated with your membership. If you now use a different email address, login and update this information.

What do I do if I didn’t receive my password?

Please email nwsaoffice@nwsa.org

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CONFERENCE SERVICES

How can I make an accessibility request?

Please complete the form available here: http://www.nwsa.org/accessibility

Is there childcare available at the NWSA Annual Conference?

Yes, please review details and sign up for more information here: http://www.nwsa.org/childcare

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SCHEDULING

When will the schedule be posted?

The tentative schedule will be posted on June 14, 2017.

I have to attend a job interview or graduation and can only present on a specific day. Can you schedule me accordingly?

If you have a specific scheduling request, please complete this form. We do our best to accommodate those, but unfortunately cannot guarantee that we'll be able to grant every request. Requests made before May 31, 2017 are much easier to accommodate.

My session is scheduled against sessions that are similar in topic.

We do our best to minimize overlap, but some overlap in subject matter is inevitable. There are over 500 sessions and only 15 available time slots over the entire general conference. For context, there are 136 sessions that focus on Black Feminisms and therefore make it impossible for similar sessions to not be scheduled against each other. Additional considerations in scheduling include, AV allocations, presenters that are involved with more than one session, accessibility accommodations and more.

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OTHER QUESTIONS

I have another question that isn't answered in this FAQ.

Please email nwsaoffice@nwsa.org.