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When will the system for submissions be open for

The 2016 submissions system is now open. To enter the submissions site:

  1. Use your NWSA Login at
  2. Click SUBMIT A PROPOSAL on the vertical menu (PHOTO)
  3. Follow the prompts from there

What is the deadline for submissions for

February 22, 2016 at 11:59 p.m. EST

When are accept/decline notifications sent?

Accept/decline notifications will be sent to the email used in the proposal process on April 25, 2016.   Please save your accept/decline email notification.

How do I recruit participants for my proposal?

NWSA has relaunched the discussion forum for the annual CFP inside your member portal where you can post. To access, log in at and then on the left hand menu bar select "Discussion Forums" and select "2016 Panel/Workshop/Roundtable Discussion". An additional option is to post to the NWSA Facebook at

Are there sample proposals available for reference?
Yes, you can view sample proposals from 2015 here:

What are the requirements to submit a proposal?

All presenters must have an individual login and password in order to for the proposal to be submitted. Current and recent individual members will be able to retrieve their logins from the home page of using the email address associated with their membership. If you are including a potential presenter who has never been an individual member of NWSA, they must create a Guest Log In. Please send any questions about log in credentials to as early as possible. NWSA office staff will more easily be able to assist those who make early requests.

How many times may I present at the annual conference?

Whereas we do not have a strict rule on how many times a participant can appear in the program, we recommend no more than two because of scheduling challenges.

Can I submit a proposal in French?
NWSA welcomes submissions in French for 2016 given our meeting location in Montréal. Please note that the Association does not have the capacity or resources to make the meeting fully bilingual: for example, NWSA will not issue a French version of the Call for Proposals, and online submission system instructions are in English.

I want to add a presenter but they are not showing up in the submissions system.

1.     Make sure you are entering the correct spelling of their last name in the text box, then look at the bottom of the screen for options.

2.     If your presenter does not appear, contact the presenter and ask them to create a Guest Log In. Once they have created that new account, instruct them to log out, refresh, and then login using the credentials they just created. Then click "Submit a Proposal" on the left hand menu bar. And "Click Here" to enter into the submission site. Once they have clicked into the submissions site, their record will now appear in the system.

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How can I retrieve my password?

If you have had a membership with NWSA, and do not know your online username and password, go to and click on “Forgot your password?” under “Member Login.” Enter the email address you have used to renew your membership from previous years. Please note: If you received a reminder regarding the presenter deadline, enter this email into the box. This is the email associated with your membership. If you now use a different email addrees, log in and update this information.

What do I do if I didn’t receive my password?

Please email

How do I create a Guest Log In?

If you are including a potential presenter without a username and password, they must create a Guest Log In. To create an account, go to and then click the text where it says “JOIN online OR create a Guest Log In: HERE.” On that screen on the drop down menu next to “Member Options” you’d select “Guest Log In” at the bottom of the list and follow the prompts from there. Please note, that all accepted presenters must become/have a current individual membership as well as register for the conference in order to present at the conference. However, you do not have to have a current membership to submit a proposal

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How do I check my membership status?

If you have been a member in prior years, or you created a Guest Log In to submit your proposal, please log into using your username and password. Once logged in, look on the left hand side of the page for a message that says “Welcome Your Name” and your expiration date. If you have a current membership, this date will read “12/31/2016” If it reads a date prior to 12/31/2016, please click “Renew” on the left side menu bar.

When do memberships expire?

All memberships run on a calendar year. 2016 memberships expire on December 31, 2016.

I have a Guest Log In, how do I renew?

Login using the credential used to create a Guest Log In. Once logged in, look on the left hand side of the page please click “Membership Renewal.” It is important that you log in to renew your membership using the same credentials generated to submit your proposal. Please do not create a new account. If you have a problem, email

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What are the requirements for presenters and moderators?

All accepted presenters, including pre-conference presenters and all moderators, must have current (2016) individual membership AND be pre-registered for the conference no later than July 18, 2016. Membership and Conference Registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates.

What are the accessibility requirements for presenters?

Please review the accessibility requirements here:

How can I make an accessibility request?
Please complete the form available here:

Is there child care available at the NWSA Annual Conference?
Yes, please review details and sign up for more information here:

Do I need a passport to travel to Montreal?
Visiting Canada requires a passport. You can learn how to apply for a United States passport herePlease note that it can take 4-6 weeks for routine processing. Here is more information provided by Tourisme Montreal:

Is there wifi at Palais des congrès de Montréal?

There is no wifi or internet access in the conference session space at Palais des congrès de Montréal.


I have another question that isn't answered in this FAQ.

Please email

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