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FAQ

2014 NWSA ANNUAL CONFERENCE FREQUENTLY ASKED QUESTIONS (FAQ)
What was the deadline for submissions for Feminist Transgressions?
February 20, 2014 at 11:59 p.m. EST
 
When are accept/decline notifications sent?
Accept/decline notifications were sent to the email used in the proposal process on April 17, 2014.  If you submitted a proposal but did not receive a notification email on April 17, 2014, please first check your spam folder and then contact patti.provance@nwsa.org. Please save your accept/decline email notification.
 
What are the requirements for presenters and moderators?
NWSA opened conference registration on Thursday, April 17 to provide 89 days to complete the presenter requirements. All presenters, including pre-conference presenters and all moderators, must have current (2014) individual membership AND be pre-registered for the conference no later than July 15, 2014. Membership and Conference Registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates. 
 
It is important that you log in to renew your membership using the same credentials used when submitting a proposal. Please do not create a new account or your membership and registration will not be linked to your proposal.
 
Institutional memberships include three complimentary student memberships, which can be used to meet the membership requirement for presenting students. Current institutional memberships should select three students and submit an individual membership form for each student, without payment, and send to the national office. Institutional memberships to do not include staff or faculty individual memberships. For more information about membership see the membership page.
 
Each presenting member of a panel, workshop or presentation, including the moderator, must meet these requirements. If you have organized a panel with community partners and activists, each presenter is required to be a current NWSA member and pre-registered for the conference by the deadline. In prior years, community partners have fundraised independently to attend, committed their own organizational funds to attend, or the university partner has funded their participation in the conference.  
 
I would like to sign up to be a volunteer moderator.
Volunteer moderators are needed for sessions that are created as part of the review process with accepted individual submissions.  Please note, all accepted moderators and presenters must fulfill the requirements of individual membership and conference registration by July 15, 2014.  More information about moderating can be found here. To be considered as a volunteer moderator, please email nwsaoffice@nwsa.org.
 
How many times may I present at the annual conference?
Whereas we do not have a strict rule on how many times a participant can appear in the program, we do recommend no more than two because of scheduling challenges.
 
When will the schedule be posted?
The tentative schedule will be posted in early summer 2014.
 
When does the general conference start/end?
The general conference will begin on the afternoon of Thursday, November 13. The last session will end in early afternoon on Sunday, November 16.
 
MEMBERSHIP
How do I check my membership status?
If you have been a member in prior years, or you created a Non-Member Guest Login to submit your proposal, please log into www.nwsa.org using your username and password. Once logged in, look on the left hand side of the page for a message that says “Welcome Your Name” and your expiration date. If you have a current membership, this date will read “12/31/2014” If it reads a date prior to 12/31/2014, please click “Renew” on the left side menu bar.
 
When do memberships expire?
All memberships run on a calendar year. 2014 memberships expire on December 31, 2014.
 
I have a Non-Member Guest Login, how do I renew?
Login using the credential used to create a Non-Member Guest Login. Once logged in, look on the left hand side of the page please click “Membership Renewal.” It is important that you log in to renew your membership using the same credentials generated to submit your proposal. Please do not create a new account.
 
OTHER QUESTIONS
Why is my paper in a panel in a different track from where I submitted it?
This will usually happen if you submitted an individual paper. The committee has placed your individual paper submission into a panel with other members whose submissions best match yours.
 
I submitted an individual paper, but my notification states that my "poster" has been accepted.
If you originally submitted your presentation as an individual session, please note the Program Committee has included your work in the conference as a poster.  The Program Committee strives to group accepted individual sessions into panel presentations.  When this is not possible, accepted presenters are asked to present in poster form.  More information about poster presentations can be found here http://www.nwsa.org/sampleposter
 
How do I know if I have AV for my presentation?
When the schedule is posted in early summer, if you have been assigned AV, the room which you are presenting in will have “LCD” in its title. “LCD” includes an LCD projector and laptop. Any rooms without “LCD” in the title will not have this equipment. AV rooms are not internet equipped. If you have AV, please ensure that you are not using internet based applications in your presentation.
 
What do I do if I didn’t get AV even though I requested it?
NWSA receives far more requests for AV resources than we can provide at the conference. While we work to meet as many requests as we can, we cannot provide AV to all who request it. The Program Committee reviews all requests for accepted proposals including the A/V rationale and makes those decisions as a part of developing the conference program. We encourage presenters to consider using alternative formats such as handouts to convey visual information.
 
How long should my presentation be?
Each session is 75 minutes, so please plan your presentation accordingly. Remember that “giving a paper” is not the same thing as “reading a paper.” Your argument should be clear and brief. It takes about 2 minutes to read a double-spaced page, so a 5-6 page paper would yield a 10 minute presentation. Make sure to allow time for Q&A at the end of your session, ensuring that you stay within the allotted 75 minutes. Read more about presenting HERE.
 
My session is scheduled against sessions that are similar in topic.
We do our best to minimize overlap, but some overlap in subject matter is inevitable. On average, each year there are over 400 sessions and only 15 available time slots over the entire conference. For context, in 2013, there were 74 sessions involving activism and therefore made it impossible for similar sessions to not be scheduled against each other. Additional considerations in scheduling include, AV allocations, presenters that are involved with more than one session, accessibility accommodations and more. 
 
I have to attend a job interview or graduation and can only present on a specific day. Can you schedule me accordingly?
If you have a specific scheduling request, please email nwsaoffice@nwsa.org no later than April 30, 2014. We do our best to accommodate those, but unfortunately cannot guarantee that we'll be able to grant every request.
 
I have another question that isn't answered in this FAQ.
Please email nwsaoffice@nwsa.org.