When will the system for submissions be open for Negotiating Points of Encounter?
Early January 2014.
What is the deadline for submissions for Negotiating Points of Encounter?
February 20, 2014 at 11:59 p.m. EST
What are the requirements to submit a proposal?
All presenters must have a login and password in order to for the proposal to be submitted. Current and recent members will be able to retrieve their logins from the home page of www.nwsa.org using the email address associated with their membership. If you are including a potential presenter who has never been a member of NWSA, they must create a Non-Member Guest Login. Please send any questions about log in credentials to email@example.com as early as possible. NWSA office staff will more easily be able to assist those who make early requests.
How can I retrieve my password?
If you have had a membership with NWSA, and do not know your online username and password, go to www.nwsa.org and click on “Forgot your password?” under “Member Login.” Enter the email address you have used to renew your membership from previous years. Please note: If you received a reminder regarding the presenter deadline, enter this email into the box. This is the email associated with your membership.
What do I do if I didn’t receive my password?
Please email firstname.lastname@example.org
How do I create a Non-Member Guest Login?
If you are including a potential presenter without a username and password, they must create a Non-Member Guest Login. To create an account, go to www.nwsa.org/membership and then click the blue text where it says “Click here to join or renew online today, or create a Non-Member Guest Login.” On that screen on the drop down member next to “Member Options” you’d select “Non-Member Guest Login” near the bottom of the list and follow the prompts from there. Please note, that all accepted presenters must become/have a current paid membership in order to present at the conference. However, you do not have to have a current membership to submit a proposal.
How many times may I present at the annual conference?
Whereas we do not have a strict rule on how many times a participant can appear in the program, we do recommend no more than two because of scheduling challenges.
What are the requirements for presenters?
All accepted presenters, including pre-conference presenters and all moderators, must be current (2014) individual members of NWSA AND pre-registered for the conference no later than July 15, 2014. Panel organizers are responsible for conveying information about this requirement to prospective participants. Membership and Conference Registration are two separate processes and require separate fees. Individual members receive reduced conference registration rates. Conference registration will open once notifications are sent out on or before April 18, 2014.
Each presenting member of a panel, workshop or presentation, including the moderator, must meet these requirements. If you have organized a panel with community partners and activists, each presenter is required to be a current NWSA member and pre-registered for the conference by the deadline. In prior years, community partners have fundraised independently to attend, committed their own organizational funds to attend, or the university partner has funded their participation in the conference.
When are accept/decline notifications sent?
Accept/decline notifications will be sent to the email used in the proposal process on or before April 18, 2014.
How do I check my membership status?
If you have been a member in prior years, or you created a Non-Member Guest Login to submit your proposal, please log into www.nwsa.org using your username and password. Once logged in, look on the left hand side of the page for a message that says “Welcome Your Name” and your expiration date. If you have a current membership, this date will read “12/31/2014” If it reads a date prior to 12/31/2014, please click “Renew” on the left side menu bar.
When do memberships expire?
All memberships run on a calendar year. 2014 memberships expire on December 31, 2014.
I have a Non-Member Guest Login, how do I renew?
Login using the credential used to create a Non-Member Guest Login. Once logged in, look on the left hand side of the page please click “Renew.” It is important that you log in to renew your membership using the same credentials. Please do not create a new account.
How do I know if I have AV for my presentation?
When the schedule is posted in June 2014, if you have been assigned AV, the room which you are presenting in will have “AV” in its title. “AV” includes an LCD projector and laptop. Any rooms without “AV” in the title will not have this equipment. AV rooms are not internet equipped. If you have AV, please ensure that you are not using internet based applications in your presentation.
What do I do if I didn’t get AV even though I requested it?
NWSA receives far more requests for AV resources than we can provide at the conference. While we work to meet as many requests as we can, we cannot provide AV to all who request it. The Program Committee reviews all requests for accepted proposals including the A/V rationale and makes those decisions as a part of developing the conference program. We encourage presenters to consider using alternative formats such as handouts to convey visual information.
How long should my presentation be?
Each session is 75 minutes, so please plan your presentation accordingly. Remember that “giving a paper” is not the same thing as “reading a paper.” Your argument should be clear and brief. It takes about 2 minutes to read a double-spaced page, so a 5-6 page paper would yield a 10 minute presentation. Make sure to allow time for Q&A at the end of your session, ensuring that you stay within the allotted 75 minutes. Read more about presenting HERE.
I have another question that isn't answered in this FAQ.
Please email email@example.com.