NWSA CONFERENCE EXHIBITOR PROSPECTUS - CONTRACT
31th Annual National Women's Studies Association conference
November 11-14, 2010, Denver Colorado

Reserve your booth, print ad,
and/or tote inserts using our online order form

or email patti.provance@nwsa.org  • (301) 403-0407

NWSA Exhibitor Agreement
We will abide by the rules and regulations cited before, during, and after the exhibit, and by other reasonable rules considered necessary by the National Women's Studies Association or the Sheraton Hotel in downtown Denver CO, provided that these rules do not materially alter the exhibitor's contractual rights. All matters and questions not covered by these regulations are at the decision of Conference Management. These regulations may be amended at any time by Conference Management, and all amendments that may be so made shall be equally binding upon publication on all parties affected by them, as are the original regulations. The application to exhibit at this NWSA Annual Conference and any agreement incorporated in it shall be governed by the laws of the city of Denver CO.

The NWSA Conference is hereby authorized to reserve space for our use in the exhibit area at the Sheraton Hotel in Denver CO. We are enclosing with this application full payment for each booth space requested. In keeping with the educational purposes of the conference, we agree that sales and order taking (entering into a contract of a sale) are limited to the exhibit floor and are not allowed in other related conference areas. We agree to abide by the booth cancellation terms and all requirements, restrictions and obligations mentioned on the Contract for Exhibit Space and the Exhibition Rules and Regulations and any future rules provided in writing by the conference organizers or its representatives.

Exhibition Rules and Regulations:
Space Assignment:
Exhibitors wishing to be assigned or to avoid assigned space adjacent to that of another exhibitor should so indicate on their applications. Exhibitors with business/professional affiliations or subsidiaries of parent companies who desire assignments together in the exhibit hall should submit the applications together, either as one application or as one request. A written request including why the booths should be assigned together should accompany the application(s). Assignment of such space (for purposes of ranking exhibit requests) will be based on the largest booth exhibitor within the grouping. NWSA reserves the right to limit or deny such requests.
Assignment of space for NWSA exhibits is made by the NWSA national office staff, on a first come, first-served basis. Exhibit space will be assigned based on the date contract is received with payment in full. In the case of multiple contracts received on the same date, priority will be given based on the number of booths requested, to exhibitors who are also advertisers, and to those who have previously exhibited with NWSA.
*Conference Management reserves the right to rearrange the floor plan or to relocate booths.

Dismantling:
No part of an exhibit shall be removed during show hours. Exhibits must be kept intact until 12:00p.m. on 11/14/10. All exhibits must be dismantled and removed by 5:00p.m. on 11/14/10; otherwise NWSA reserves the right to remove the exhibit at the exhibitor’s cost.

Terms of Payment:
Each exhibit space application/contract submitted must be accompanied by full payment. All payments must be made in using company check/money order or approved credit card. Exhibit applications may be faxed, over night, mailed, couriered, or hand delivered.

Cancellation:
Organizations canceling before September 1, 2010 will receive a 50% refund of booth reservation fees. After September 1, 2010 exhibitors will be obligated for the full cost of the booth space. Organizations must notify the conference organizers in writing of any booth cancellation. The conference organizers reserve the right to cancel this contract in any event, on written notice to applicant.

Insurance:
All exhibitors, their contractors and suppliers working in the exhibit hall are required to carry full liability insurance. Exhibitors must operate and maintain their exhibit so that no injury will result to any person or property. Every reasonable precaution is taken by the exhibition location and the conference organizers to safeguard and protect the exhibitor’s property. However, all exhibitors are strongly urged to obtain full coverage temporary insurance for merchandise and displays while in transit and at the exhibition.

Other Exhibitor Rules and Regulations:
Exhibitor agrees to abide by all other reasonable rules and regulations as provided in writing by the conference organizers.